Translation missing: fr.common.select_school
Storage Locations
Organize your warehouses and storage areas to know exactly where each item is located
What is a storage location?
Storage locations allow you to precisely define where your items are located in your facility. This organization facilitates quick item location and improves inventory efficiency.
Quick location
Instantly find where each item is located in your facility
Efficient inventories
Organize your inventories by zone for faster and more accurate counting
Space optimization
Better manage the occupancy of your storage spaces
Hierarchical structure of locations
Locations are organized according to a 4-level hierarchy for maximum precision:
Name
REQUIREDMain location name (e.g., 'Main warehouse', 'Computer room')
Building
OPTIONALBuilding name if applicable (e.g., 'Building A', 'Science Pavilion')
Floor
OPTIONALFloor number or name (e.g., 'Ground floor', '1st floor', 'Basement')
Room/Area
OPTIONALRoom number or name (e.g., 'Room 101', 'Technical room')
Hierarchy examples:
Simple location:
Main warehouse
Detailed location:
Main warehouse - Building A - 1st floor - Room 105
How to create a location?
Access the locations page
In the GO4STOCK module, click on 'Storage locations' in the menu.
![[SCREENSHOT: Location list page]](/vite/assets/locations_list-GVvegfDB.png)
Fill in the information
Complete the fields according to your location structure.
Available fields:
-
*
Location name (required):
A unique and descriptive name to identify this location -
•
Building (optional):
The building or pavilion where the location is -
•
Floor (optional):
The floor or level (0 for ground floor, -1 for basement, etc.) -
•
Room/Area (optional):
The specific room number or name -
•
Description (optional):
Additional information about this location
![[SCREENSHOT: Location creation form]](/vite/assets/locations_form-l1f2GOrc.png)
Save the location
Click 'Create' to save the new location.
Location created successfully!
You can now assign items to this location during your stock movements.
Location examples
Here are examples of typical locations in a school:
Main Warehouse
Name
Main Warehouse
Building
Administration Building
Floor
Ground floor
Room/Area
Room 003
Main storage area for school supplies
Computer Room
Name
Computer Room
Building
Pedagogical Building
Floor
2nd floor
Room/Area
Room 205
Storage for computer and multimedia equipment
Library
Name
Library
Building
Main Building
Floor
1st floor
Room/Area
-
Storage space for books and textbooks
Sports Room
Name
Sports Room
Building
Gymnasium
Floor
Ground floor
Room/Area
Locker Room B
Storage for sports and PE equipment
Assigning items to locations
Item assignment to locations occurs during stock movements:
Operating principle
Unlike categories, an item can be distributed across multiple locations with different quantities at each location.
During a stock entry
- 1. Create an entry movement
- 2. Select the item concerned
- 3. Indicate the quantity received
- 4. Choose the destination location
During a transfer between locations
- 1. Create a transfer movement
- 2. Select the source location
- 3. Choose the destination location
- 4. Indicate the quantity to transfer
Best practices
Create a logical structure
Organize your locations consistently with the actual physical structure of your facility.
Use standardized nomenclature
Adopt a uniform naming system for all your locations (e.g., always 'Building X - Floor Y - Room Z').
Don't multiply locations
Only create necessary locations to avoid unnecessary complexity in management.
Add descriptions
Use the description field to add useful information (storage conditions, person responsible, etc.).
Review regularly
Review your locations during each physical inventory to update them if necessary.
Train your team
Ensure all users understand your location system and use it correctly.
Frequently asked questions
Can an item be in multiple locations at the same time?
Yes! The same item can be distributed across multiple locations. For example, you can have 50 notebooks at the 'Main warehouse' and 20 notebooks at the 'Library'. The system tracks the quantity at each location.
How do I move an item from one location to another?
Use a 'Transfer' type movement to move items between locations. Stock will be automatically deducted from the source location and added to the destination location.
Can I see all items at a specific location?
Yes, from a location's detail page, you can see the complete list of items stored there with their respective quantities.
What happens if I delete a location that contains stock?
You cannot delete a location that contains stock. You must first transfer or remove all items from this location.
Are locations mandatory during stock movements?
Yes, you must always indicate a location during a stock movement. This ensures you always know where each item is located.
