HR Reports

Access to reports depends on the permissions defined in your user role. Generally:

Possible exceptions depending on your institution's configuration:

• Managers may only access reports for their department
• Sensitive data (detailed salaries) may be restricted to certain roles

Contact your system administrator to request additional access if necessary.

Limits vary by export format:

• Excel: Maximum 1 million rows per sheet (Excel technical limit)
• CSV: No practical limit, but very large files may take time to generate
• PDF: Recommended up to 1000 pages for optimal performance

💡 Tip for large volumes:

For very large reports, use filters to segment data or schedule background generation to avoid blocking your interface.

You have several options to share reports with external people:

1. Export and manual sending
   • Generate the report in PDF or Excel format
   • Download the file to your computer
   • Send it by email or share via your usual method
2. Temporary sharing link
   • Generate a secure sharing link from the interface
   • Set an expiration date (1 day, 7 days, 30 days)
   • Recipient can view the report without a GO4SCHOOL account
3. Scheduled automatic email
   • Configure a scheduled report with email sending
   • Add email addresses of external recipients

Important: Make sure to respect your institution's confidentiality rules before sharing HR data with external parties.

Yes, several levels of customization are available:

• Logo and visual identity
  • Add your institution's logo in headers
  • Customize colors according to your brand guidelines
  • Configure contact details to display (address, phone, email)
• Layout
  • Choose orientation (portrait or landscape)
  • Define margins and spacing
  • Select font and text size
• Content
  • Choose columns to display or hide
  • Reorganize section order
  • Add custom texts (introduction, notes, signatures)
  • Define conditional formatting rules
  • Customize charts (colors, legends, axes)
• Privacy
  • Add automatic confidentiality notices
  • Configure watermarks (draft, confidential, etc.)

💡 All these customizations can be saved as templates for future reuse.

Several security mechanisms are available:

1. Password protection (PDF)
   • When exporting to PDF, enable the "Password protect" option
   • The file can only be opened with the defined password
2. Secure sharing links
   • Generate a unique and non-guessable link
   • Set a short expiration date
   • Enable notification to know who viewed the report
   • Revoke access at any time if necessary
3. Encryption and secure sending
   • Use email encryption if your institution has configured it
   • Favor sending through the system rather than personal emails
   • Verify that recipients are authorized to access this data

🔒 Important: All actions on reports (generation, viewing, sharing) are tracked in audit logs for GDPR compliance and complete traceability.

If you manage multiple institutions in GO4SCHOOL, you can generate consolidated reports:

• Individual reports per institution with specific detailed analyses
• Multi-institution consolidated reports
  • Overview grouping all institutions
  • Side-by-side comparisons of key indicators
  • Benchmarking and identification of best practices
• Filters and segmentation
  • Select institutions to include in the analysis
  • Compare similar institutions (size, region, type)
  • Identify common trends and local specificities

⚠️ Access to multi-institution data depends on your permissions. Contact your administrator if you need consolidated access.

💡 Typical use case: School complex directors can compare HR performance of all their schools to identify improvement opportunities and share best practices.