Statistics and Dashboard
View and analyze your institution's financial performance with real-time statistics, interactive charts, and key performance indicators.
Quick Actions
Introduction
The GO4SFEES dashboard provides a comprehensive overview of your institution's financial situation. Statistics are calculated in real-time and displayed clearly and intuitively to facilitate decision-making.
Dashboard Access
Statistics are directly accessible on the main financial transactions page via the GO4SFEES > Transactions menu.
All displayed data is filtered by current academic year and can be compared with the previous year.
General Statistics
Key indicators provide a quick view of the institution's financial health.
Total Revenue
Calculation:
Sum of all financial transactions recorded for students enrolled in the current academic year.
Comparison: The percentage indicates the evolution compared to the same period of the previous year.
Recovery Rate
Formula:
Rate = (Total Revenue / Expected Total) × 100
Students Up to Date
Definition:
A student is considered "up to date" as soon as they have made at least one transaction during the academic year, even if all their fees are not fully paid.
Utility: This indicator helps quickly identify students who have not made any payment.
Upcoming Deadlines
Next deadline:
Source: Deadline dates defined in the payment installments of configured fees.
Statistics by Fee Type
Analyze recovery performance for each type of school fee.
Indicators by Type
Tuition Fees
Registration Fees
Other fee types will appear here based on your configuration (Exam, Transport, Cafeteria, Activities)
Fee Type Colors
Payment Methods Statistics
View the distribution of payments by method and available balances.
Payment Distribution
Calculation: Percentage based on the number of transactions for each method.
Balances by Method
Utility: These balances help you identify which method generates the most revenue.
Charts and Visualizations
Interactive charts allow you to visualize revenue evolution over time.
Revenue Evolution
Revenue Evolution Chart
Expected vs Realized
Available Display Modes
By Month
Displays revenue for each academic month of the school year (September to August)
By Quarter
Displays revenue for each quarter configured in the academic year
Full Year
Displays the total for the complete academic year
Chart Interpretation
- Green Line (Expected): Total amount of expected payments for each period based on configured fees
- Blue Line (Realized): Amount actually collected via recorded transactions
- Large Gap: Indicates a delay in payments or fees not yet settled
Alerts and Notifications
The system automatically generates alerts to help you take proactive measures.
Imminent Deadline
HIGH PRIORITY[Fee Name] - X days remaining
Exam Fees
MEDIUM PRIORITYDeadline on [Date]
Notifications Sent
INFO0 payment reminders sent recently
How Alerts Work
- Automatic: Alerts are generated automatically based on configured deadlines
- Proactive: They appear 30 days before a deadline to give you time to act
- Priority: High priority alerts concern deadlines in less than 7 days
Recent Transactions
The last 10 transactions are displayed for quick activity tracking.
Latest Transactions
| Date | Student | Class | Fee Type | Amount | Method | Status |
|---|---|---|---|---|---|---|
|
No transactions recorded Transactions will appear here as soon as a payment is recorded |
||||||
Displayed Information
Best Practices
Regular Monitoring
- Consult the dashboard daily to identify trends
- Check the recovery rate each week
- Analyze monthly charts to anticipate declines
- Compare with the previous year to assess progress
Alert Management
- Process high priority alerts immediately
- Send reminders to parents 15 days before a deadline
- Monitor the effectiveness of sent notifications
- Directly contact parents of concerned students
Data Analysis
- Identify fee types with the lowest recovery rates
- Analyze which payment methods are preferred by parents
- Study payment peaks and troughs to plan follow-ups
- Use data to adjust your recovery strategies
Communication
- Share overall statistics with administration
- Inform parents about overall payment rate (without individual details)
- Use charts for presentations to the board of directors
- Communicate important deadlines through all available channels
Points of Attention
- Avoid: Relying solely on total revenue without looking at recovery rate
- Avoid: Waiting until the end of the month to analyze statistics
- Avoid: Ignoring medium priority alerts (they will become critical)
- Avoid: Comparing only with the previous year without considering changes (enrollment, rates)
Frequently Asked Questions
How is the recovery rate calculated?
The recovery rate is calculated as (Total Amount Paid / Total Amount Expected) × 100. It represents the percentage of expected fees that have actually been collected from students during the selected period.
Can I export statistics to Excel or PDF?
Yes, all statistics can be exported to Excel or PDF format. Look for the export button at the top right of the statistics page. You can choose which sections to include in your export and customize the date range.
Why is my recovery rate different from last year?
Recovery rates can vary due to several factors: changes in enrollment numbers, fee structure modifications, economic conditions affecting families, or different payment deadline schedules. Compare the same periods and consider these variables when analyzing trends.
How often are statistics updated?
All statistics update in real-time as transactions are recorded or validated. There is no delay - as soon as a payment is processed, it immediately reflects in all relevant metrics, charts, and reports.
Can I see statistics for previous years?
Yes, you can view statistics for any previous academic year by selecting it from the academic year filter at the top of the page. Historical data is preserved and accessible for comparison and trend analysis.
